Finance Department

Is located on the East end of the Administration Building (Old High School)

Monday - Thursday 8:00a.m. - 4:00p.m.

Friday 8:00a.m. -3:30p.m.

Regina Jennings

All classroom teachers K-6th grade receive a $500.00 classroom allotment.
Allotments MUST be spent before leaving for Christmas Break.
One purchase order will be generated for the entire $500.00 for each teacher. Please send a copy of the purchase order each time a reimbursement is submitted or a purchase is made with receipts/invoice attached.
Never use the Berryville School District Arvest Credit Card when placing any Amazon order or a subscription.
Principal will need to sign each P.O. copy before sending to the finance office

Operating budgets will be given to each building principal and each designated area in October following approval by the School Board.
Not all areas receive a budget allowance. See your building principal for items needed.
Please never use the Berryville School District Arvest Credit Card when placing an Amazon order.
Contact Regina Jennings in the Finance Office for operating and federal budget balances or questions regarding your budget. Contact Tammi Davis, Federal Program Coordinator regarding purchases with federal money.
Operating and Federal budgets need to be spent by March 20.

Activity Fund Deposit Forms MUST accompany the deposit with all the required information and signatures. If your deposit has a lot of coins, please drop off at CS Bank so they can do a cashiers check in that amount. Also, please submit your money and checks in a neat and organized fashion.
Club or Activity Fund sponsor is responsible for keeping documentation of money collected supporting the deposits. This information is occasionally needed for Legislative Auditors.

If start-up money is needed for a fundraiser event, please notify Lori Currie (Activity Bookkeeper) and complete the Activity Fund Start-up form. Request for start-up funds should be made two-days in advance of your event.

Complete the Activity Fund Expense Request form and submit to your supervisor for approval. (Attach all signed receipts to your request.) Supervisor will enter a Requisition/PO for employee reimbursement and forward all documents to the Finance Office. Once the reimbursement check has been processed, you will be notified via school email.
Reimbursements will be processed twice a month and all employee reimbursements will be a direct deposit into the checking account they have on file for Payroll

Submit your purchase request to building Principal/Supervisor
The Principal/Supervisor will enter a requisition into eFinance and specify the fund to be used.
Requisitions will go to the District Office (via eFinance) for Mr. Powell's approval. Once approved, the Finance Office will print the Purchase Order with a PO number and return a copy to the employee so the order requested can be placed. Employees are responsible for placing their orders unless informed otherwise by their principal. (IF you do not have an approved PO, there is no guarantee you will be reimbursed for your purchase or that the district will pay the invoice; YOU may be liable.)
When items and the Invoice have been received, the employee needs to sign the Invoice as "RECEIVED", copy the PO, and send to the Finance Office (ATTN: Lori Currie) to process payment. All receipts, must be signed by the employee.
If an approved PO needs to be cancelled for any reason, please notify the Finance Office.

Each building administrator has a credit card assigned to their building. If for some reason you need to check out a credit card for travel or to place an order, you may do so thru the Finance Office. (Never use the credit card for an Amazon purchase.)
Upon completion of your trip/purchase, the credit card needs to be returned immediately, along with a Credit Card Reconciliation Form and ALL SIGNED RECEIPTS.

Each Building has an assigned staff member to enter Amazon Business orders through the districts account and this process should be done if at all possible. This allows the purchase to be made and an Invoice to be sent electronically to the Finance Office. Always remember to reference the approved PO number when order is made through Amazon Business and never order using the Arvest credit card.
Once all items are received from your Amazon order, make a copy of the PO and sign off on all receipts before sending to the Finance Office for payment to be issued